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Exhibit at APAP|NYC 2024

The EXPO Commons

The EXPO Commons at APAP|NYC is where business happens. To maximize opportunities to connect and network, there will be dedicated EXPO hours daily, as well as hours where booths can be left open during the conference. In addition to an in-person space, exhibitors will also have a landing page on our online conference platform, Swapcard.

Note: The information listed on this page is from the 2024 conference. Please feel free to use the information as a guide and reference to learn more about the conference. More details about the 2025 conference will be share in late spring 2024.

Visiting the EXPO

The EXPO Commons is a great place to make connections and discover new artists. Featuring 300+ booths from agents, artists and vendors from around North America and beyond, the EXPO is open during these hours:
  • Saturday, January 13, 2024: 1:30 - 6:30 p.m. (EST)
  • Sunday, January 14, 2024: 8:00 - 9:00 a.m. (EST), 1:30 - 6:30 p.m. (EST)
  • Monday, January 15, 2024: 8:00 - 9:15 a.m. (EST), 11:30 a.m. - 12:30 p.m. (EST) and 1:30 - 6:00 p.m. (EST)
Want to know who is exhibiting? See a full list of exhibitors in the conference online platform, Swapcard, opening this fall.

101 Webinar Replay

This fall, we hosted "How to APAP: Exhibiting 101". Watch the replay below.

What Exhibitors Can Expect

When you exhibit in the EXPO Commons, you can expect the following:

  • You will have a dedicated and secure in-person space. (No need to reset your space daily.) 

  • A standard EXPO Commons space (a.k.a. "booth") will be 8' x 10' and have pipe and drape and an 8-foot backdrop.

  • Full details will be provided in the exhibitor kit which will be sent to registered exhibitors directly.

  • Your exhibit space purchase also includes a dedicated landing page on the online conference platform where you can highlight your offerings and artists.

Purchasing Your Space

Exhibit spaces (a.k.a. "booths") in the EXPO Commons are first-come, first-served, and spaces are limited. Every year, we have a waiting list for exhibit spaces, so we encourage you to purchase your exhibit space early!  

Please note:

  • APAP will honor the tier system based on consecutive years of in-person exhibiting at APAP|NYC. Your tier determines your priority for choosing exhibit space. Tier status remains frozen for those who did not attend the 2023 conference in person.

  • You may purchase up to 2 spaces. Each space is $795. If purchasing 2 spaces, they must be adjacent to each other (unless otherwise approved by APAP staff).

  • For the 2024 conference, APAP will allow sole proprietors (this may include certain agents, producers, vendors, and consultants) and individual artists to share exhibit space. Both exhibitors must be full APAP members and conference registrants, although only one will purchase the space and be the point of contact with APAP.

How do I purchase a space?

In order to purchase a space, you must be a current APAP member and an in-person registrant for APAP|NYC 2024. Note: Individual member types (student, iPAP, Artist Access) are not eligible to purchase exhibit space.

Here is the process for purchasing a space: 

1. Confirm your APAP membership status. If you are not an APAP member or your membership expires before the conference, you will need to join APAP or renew your membership and keep your membership current in order to access important conference information, to login to the online platform and to check in on site at the conference.

2. Register for the conference. You must be a full registrant to purchase an exhibit space. When you register, please indicate your interest in exhibiting at APAP|NYC 2024, so that we can notify you of next steps in the exhibit space purchase process. (If you exhibited in 2023, you will automatically be notified.) 

Note: Individual member types (student, iPAP, Artist Access) are not eligible to purchase exhibit space.

When can I purchase a space?

The exhibit space purchase process begins this summer on these dates according to tier status. The tier system is based on consecutive years of in-person exhibiting at the APAP|NYC conference.

  • 25+ Years Tier – Opens July 25, 2023

  • 15+ Years Tier – Opens July 27, 2023

  • 10+ Years Tier – Opens August 1, 2023

  • 1 – 9 Years Tier - Opens August 3, 2023

  • New exhibitors - Opens August 8, 2023

How do I purchase booth badges?

Once you have purchased your exhibit space (a.k.a. "booth"), you will be given instructions on how to obtain booth badges for members of your team. (As you are required to be a full registrant before you purchase your space, you will not need a booth badge yourself.)

Exhibitors who purchase 1 exhibit space may purchase up to 3 booth badges at $295 each. Exhibitors who purchase 2 exhibit spaces may purchase up to 7 booth badges at $295 each.

Payment Information

Payment for your space is accepted online by credit card through the registration portal. Exhibitors with outstanding APAP balances at the time the conference opens will not be allowed to retrieve registration materials or badges, load in, or occupy a space without first paying all outstanding balances.

Exhibitors who purchase one booth space may purchase up to three booth badges at $295 each. Exhibitors who purchase two booth spaces may purchase up to seven booth badges at $295 each.

Setting Up Your Online Landing Page

Exhibitors who purchase exhibit space in the EXPO Commons will automatically receive a landing page on our online conference platform, Swapcard. Your landing page can feature information, artist rosters, and videos, as well as your location in the EXPO Commons so that conference attendees can easily find you.

Landing pages on the online conference platform will be listed alphabetically and can be tagged by searchable features like disciplines and genres.

Once you have purchased your exhibit space, you will be sent an invitation to set up your landing page.

"How To APAP" Webinar Replay

Promoting Your Exhibit Space

Consider the following ways to drive interest to your exhibit space, and your organization, roster, or work.

Advertising and Sponsorship 

Increase your brand recognition, build your market and stand out from the crowd with one of our advertising or sponsorship opportunities. To learn more, email

Best Practices for Using Attendee Lists 

Once you have registered for conference, you'll have access to segmented lists of APAP|NYC registrants. These dynamically updated lists contain valuable information including each attendee's role in the field. Be sure to use these lists wisely by targeting people likely to be interested in your business.

APAP will make these lists available to conference registrants starting in July 2023.

Scam Advisory: Marketing Lists

As an APAP|NYC attendee, you may receive emails from third parties claiming to have lists of conference attendees. They may also lead you to believe they are associated with APAP. These are fraudulent scams, and we urge you to not respond or participate in any way.  

If you have questions, contact APAP directly at 202.833.2787 or
Modify Registration
APAP|NYC is a members-only conference. Join or renew now!
Photo: EXPO Commons at the Hilton at APAP|NYC+ 2023 (Adam Kissick/APAP)
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